Job Description:

We are seeking a highly organized, proactive, and detail-oriented Virtual Executive Assistant to support our CEO and act as our business liaison in China. The ideal candidate will have experience in a similar role, possess professional-level proficiency in Mandarin, and be comfortable working in a fast-paced, dynamic environment. This is a full-time, remote position with responsibilities that require strong communication skills and the ability to coordinate between teams across regions.

Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling meetings and coordinating with international teams
• Act as a liaison between the company and business partners in China, ensuring clear communication and follow-up on tasks
• Coordinate travel arrangements, including visa applications, itineraries, and accommodations for the CEO and team members
• Prepare and edit correspondence, reports, and presentations in both English and Mandarin
• Manage and prioritize incoming communications (emails, WeChat, etc.), responding in a timely and professional manner
• Organize and manage files, contracts, and important documents, maintaining accurate records
• Handle confidential information with the utmost discretion
• Provide administrative support as needed, including research and analysis to support decision-making
• Stay up-to-date with relevant regulations and business practices in China
• Assist with event planning, partnership management, and cultural support for delegations or meetings
• Conduct research on local markets, competitors, and business opportunities

Qualifications:

• 3+ years of experience as an Executive Assistant, Business Manager, or similar role
• Professional proficiency in Mandarin; Cantonese is a plus
• Strong organizational and time management skills, with a proven ability to multitask and prioritize tasks effectively
• Excellent written and verbal communication skills in both English and Mandarin
• Proficient in Google Business Suite; experience with Notion, Canva, and newsletter platforms is a plus
• Experience working remotely and independently
• Strong attention to detail and ability to handle confidential information with discretion
• Bachelor’s degree or equivalent experience
• Strong research skills, with the ability to gather, analyze, and present information quickly
• Familiarity with Chinese business culture and regulatory environment is a strong advantage

If you are an organized, detail-oriented self-starter with a passion for supporting a growing company, we encourage you to apply.

Note: This role requires working with teams across multiple time zones, and some flexibility in working hours may be necessary.

中国虚拟执行助理

职位描述：

我们正在寻找一位高度组织化、积极主动且注重细节的虚拟执行助理，为我们的CEO提供支持并在中国充当我们的业务联络人。理想的候选人应具备类似职位的经验，具备专业水平的普通话能力，并能够在快节奏、动态的环境中舒适工作。这是一个全职的远程职位，要求具有较强的沟通能力，并能协调跨区域团队的工作。

职责：

• 管理和维护CEO的日程安排，包括安排会议并与国际团队协调
• 作为公司与中国业务合作伙伴之间的联络人，确保清晰的沟通并跟进任务
• 协调旅行安排，包括签证申请、行程安排和为CEO及团队成员安排住宿
• 准备和编辑英语和普通话的通信、报告和演示文稿
• 管理并优先处理各种通信（电子邮件、微信等），及时并专业地回应
• 组织和管理文件、合同和重要文档，保持准确的记录
• 以最高的谨慎处理机密信息
• 根据需要提供行政支持，包括研究和分析以支持决策
• 及时了解中国相关的法规和商业惯例
• 协助活动策划、合作伙伴管理以及为代表团或会议提供文化支持
• 研究本地市场、竞争对手和商业机会

资格：

• 拥有3年以上执行助理、业务经理或类似职位的经验
• 具备专业水平的普通话；会粤语者优先
• 拥有较强的组织和时间管理技能，具备多任务处理和有效优先处理任务的能力
• 具备出色的中英文书面和口头沟通能力
• 熟练使用Google商务套件；有Notion、Canva及新闻通讯平台经验者优先
• 有远程工作和独立工作的经验
• 注重细节，能够谨慎处理机密信息
• 拥有学士学位或同等经验
• 具备较强的研究能力，能够快速收集、分析并呈现信息
• 熟悉中国商业文化和监管环境者优先

如果您是一位有条理、注重细节且富有激情的自我启动者，热衷于支持一家不断成长的公司，我们鼓励您申请。

注：此职位需要与跨多个时区的团队合作，工作时间可能需要灵活调整。